Executive Assistant

The Role

Nigel Wright are delighted to be supporting a professional business in Newcastle upon Tyne with their search for Executive Assistant to support their senior leadership team. 

The role involves diary management, travel and meeting coordination, document preparation, and general office support. The position requires strong organisational skills, attention to detail, and the ability to work in a fast-paced environment.

Diary Management:
Proactively manage the executive’s calendar, scheduling meetings, appointments, and travel arrangements
Meeting Coordination:
Organise and prepare for meetings, including drafting agendas, taking minutes, and following up on action points.
Communication:
Act as a point of contact for internal and external stakeholders, handling queries and correspondence efficiently.
Travel Management:
Arrange national and international travel, including accommodation, transport, and itineraries.
Document Management:
Prepare, edit, and review documents, reports, and presentations as required.
Event Planning:
Assist in the planning and execution of events, meetings, and conferences.
Confidentiality:
Handle sensitive information with the highest level of discretion and professionalism.
Office Administration:
Manage office supplies, IT equipment, and other resources as needed to ensure a well-functioning office environment.
Project Support:
Assist with specific business projects, carrying out research and administrative tasks as required.

The Person

Skills & Attributes
(Transferable skills that align with this role)

• Technical Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with experience using collaboration tools such as Zoom, Microsoft Teams, and Slack.
• Exceptional Communication: Strong written and verbal communication skills, demonstrating professionalism and confidence in all interactions.
• Organisational Excellence: Proven ability to manage multiple priorities, work effectively under pressure, and consistently meet tight deadlines.
• Attention to Detail: Highly accurate and detail-oriented, with the ability to anticipate needs and prioritise tasks efficiently.
• Interpersonal Strengths: Collaborative team player with the capability to build and maintain positive relationships with stakeholders at all levels.
• Problem-Solving Ability: Proactive and resourceful, able to work independently and resolve challenges swiftly.
• Confidentiality & Discretion: Trusted to handle sensitive information with the highest level of integrity and confidentiality.
• Academic Achievement: Educated to degree level, achieving a 2:1 or above from a Russell Group university.

Next Steps

Please contact jo.platt@nigelwright.com for further information.