Secretary

The business

We are delighted to be partnering with one of UK’s Top 100 law firm, located in Manchester city centre in the recruitment of a secretary.  
The law firm is serving local, national and international clients with offices across the UK. 
 

Role

The primary purpose of this role is to provide efficient administrative support to a team of fee earners. Responsibilities include client and diary management, file and matter administration, and various office tasks to ensure smooth workflow and organisation.

Duties include:

• Work closely with fee earners to manage and prioritise workload effectively.
• Maintain fee earners’ diaries and stay informed of their daily commitments.
• Coordinate and schedule telephone and video conferences, as well as meeting room bookings.
• Handle incoming and outgoing correspondence, including post distribution.
• Perform copy and audio typing tasks with speed and accuracy.
• Monitor workload priorities and communicate any changes with fee earners.
• Liaise with clients and take instructions under the supervision of fee earners.
• Assist in the preparation and processing of monthly billing.
• Draft and prepare legal documents using established precedents, under supervision.
• Prepare forms and reports as required by fee earners.
• Screen, prioritise, and manage calls, including voicemail messages.
• Respond to client inquiries and follow up on matters in the absence of fee earners, where appropriate.
• Accurately input and submit time records.

Person

• Experience in Employment Law and working within a legal environment is desirable.
• Highly organised, adaptable, and detail-oriented.
• Strong ability to work both independently and collaboratively within a team.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office and other relevant IT tools.

Benefits

• Competitive salary 
• 37.5 hours per week
• Hybrid working and flexible working hours