Senior Office Coordinator

Tyne and Wear Permanent c£40,000 Ref: 405958

The Role

Nigel Wright is pleased to support a North East business in their search for an experienced Office Coordinator. This role will support senior management in establishing a new site and is an exciting opportunity for a proactive professional to play a critical role in the launch and management of the site, with Key responsibilities including:

Coordinating site security arrangements to ensure a safe and secure environment.
Setting up staff facilities to meet operational needs.
Establishing and maintaining office filing systems and managing office reporting processes to keep senior leadership informed.
Providing general coordination and support to internal and external stakeholders.
Implementing new office policies and procedures to align with organizational goals.

The Person

Skills/Attributes:

Ability to manage and oversee multiple setup tasks, including coordinating site security and staff facilities.
Strong planning and scheduling skills to ensure project milestones are met.
Proficiency in establishing and maintaining filing systems, ensuring efficient document storage and retrieval.
Ability to handle multiple tasks and prioritize them effectively to support the team.
Excellent verbal and written communication skills for liaising with senior leadership, internal teams, and external stakeholders.
Ability to collaborate across departments and build relationships with various teams.
Policy Implementation and Compliance
Experience in creating and implementing office policies and procedures, with an understanding of compliance requirements.
Attention to detail to ensure all policies are aligned with organizational goals and standards.
Ability to troubleshoot challenges that arise during the site setup and handle changes in project scope.
Flexibility to adjust plans based on evolving needs of the site.
Familiarity with Microsoft Office Suite and project management software.
Experience in using organisational tools and reporting systems for regular updates to senior leadership.
Strong customer service orientation to effectively assist and coordinate with both internal and external parties.
Ability to serve as a point of contact for the office, addressing needs of staff and external stakeholders as required.
Keen eye for detail, especially in setting up office security, systems, and facilities to ensure they meet company standards.